Privacy Notice

Last updated: March 2026

1. Who We Are

Oscabe Ltd ("we", "us", "our") is a company registered in England & Wales (Company No. 15913493). Our registered address is Unit 8, Lyon Road, Milton Keynes, MK1 1EX. Oscabe Ltd is part of the Wartens Ltd group.

We are the data controller for the personal data we process through oscabe.com and our related recruitment services. Our ICO registration is held via Wartens Ltd.

If you have any questions about this privacy notice, please contact us at info@oscabe.com.

2. What Data We Collect

We may collect and process the following categories of personal data:

  • Identity data: first name, last name, job title, employer
  • Contact data: email address, telephone number, postal address
  • Account data: username, password (hashed), account preferences
  • Professional data: CV/resume, work history, qualifications, skills, salary expectations, right-to-work status
  • Technical data: IP address, browser type and version, device information, time zone, operating system
  • Usage data: pages visited, links clicked, search queries, time spent on pages
  • Marketing data: communication preferences, newsletter subscriptions

3. How We Use Your Data

We use your personal data for the following purposes:

  • To provide our recruitment and job-matching services
  • To create and manage your account on our platform
  • To match candidates with suitable job opportunities using our AI-powered tools
  • To communicate with you about roles, applications, and our services
  • To improve and personalise your experience on our website
  • To send marketing communications where you have consented
  • To comply with legal and regulatory obligations
  • To detect and prevent fraud or other unlawful activity

4. Legal Basis for Processing

We rely on the following legal bases under UK GDPR:

  • Consent: where you have given clear consent for us to process your personal data for a specific purpose (e.g., marketing emails)
  • Contract: where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract
  • Legitimate interests: where processing is necessary for our legitimate interests (e.g., improving our services, fraud prevention) and those interests are not overridden by your rights
  • Legal obligation: where processing is necessary to comply with a legal obligation

5. Data Sharing

We may share your personal data with the following categories of recipients:

  • Employers and hiring managers: when you apply for a role or we identify you as a potential match
  • Group companies: Wartens Ltd and other entities within our group for internal administration
  • Service providers: cloud hosting, email delivery, analytics, payment processing, and CRM providers who act as our data processors
  • Professional advisers: lawyers, auditors, and insurers where necessary
  • Law enforcement and regulators: where required by law or to protect our legal rights

We do not sell your personal data to third parties.

6. International Transfers

Your personal data may be transferred to, and processed in, countries outside the United Kingdom. Where this occurs, we ensure that appropriate safeguards are in place, such as:

  • Transfers to countries with an adequacy decision from the UK Government
  • Standard contractual clauses approved by the UK Information Commissioner
  • Binding corporate rules where applicable

7. Data Retention

We retain your personal data only for as long as is necessary for the purposes for which it was collected. Specific retention periods include:

  • Candidate profiles: retained for up to 3 years from your last interaction with us, unless you request earlier deletion
  • Client data: retained for the duration of our business relationship plus 6 years for legal and accounting purposes
  • Website analytics: aggregated and anonymised data retained indefinitely; identifiable data retained for up to 26 months
  • Marketing preferences: retained until you withdraw consent

8. Your Rights

Under UK GDPR, you have the following rights:

  • Right of access: to obtain a copy of the personal data we hold about you
  • Right to rectification: to have inaccurate data corrected
  • Right to erasure: to request deletion of your data in certain circumstances
  • Right to restrict processing: to limit how we use your data
  • Right to data portability: to receive your data in a structured, commonly used format
  • Right to object: to object to processing based on legitimate interests or direct marketing
  • Rights related to automated decision-making: to not be subject to decisions based solely on automated processing that produce legal or similarly significant effects

To exercise any of these rights, please visit our GDPR Rights page or email us at info@oscabe.com. We will respond within one month of receiving your request.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

9. Cookies

Our website uses cookies to enhance your experience. For full details on the cookies we use and how to manage them, please see our Cookie Policy.

10. Changes to This Policy

We may update this privacy notice from time to time. Any changes will be posted on this page with an updated revision date. Where changes are significant, we will notify you by email or through a notice on our website.

11. Contact Us

If you have any questions about this privacy notice or our data practices, please contact us:

  • Email: info@oscabe.com
  • Post: Oscabe Ltd, Unit 8, Lyon Road, Milton Keynes, MK1 1EX
  • Company No.:15913493 (England & Wales)